Rental Agreement & Waiver
This agreement helps make sure your event goes smoothly! It outlines the rental details, responsibilities, and rules so everyone is on the same page. The waiver also keeps you and our venue protected, covering safety and liability, so you can focus on having a great time.
1. Purpose of Agreement
This Waiver and Liability Agreement (“Agreement”) is between Closefit LLC DBA Social Hall Venue (“Venue”) and the undersigned individual (“Client” or “Renter”).
By signing, the Client acknowledges and agrees to all terms for private use of the Venue for any event, regardless of type, date, or rental package.
1.1.What’s Included:
• Exclusive private venue rental (ALL DAY) 10AM-11:00PM
• 2 premium speakers for Music setup.
• Custom layout with your choice of round (seats 8), rectangle (seats 10), or mixed tables.
• Two tables for food & beverages, One Desert Table, One Gift Table, Two High-Top tables.
• Black Spandex linens for all tables.
• White padded chairs (subject to availability) for up to 80 guests, or Premium Chairs. Add an additional table (seating up to 10 guests) for $55 per table (Includes Table, linen, chairs).
• Complimentary On-Site Parking — Spacious and conveniently located steps from the entrance for you and your guests.
2. General Rules & Conduct
The Venue may be used only for private, lawful events (no public functions). The Client must comply with all Town of Dyer, Lake County, and State of Indiana laws and ordinances, including noise control (§94.02), fire code occupancy limits, and alcohol regulations. The Client is responsible for the behavior of all guests and vendors. Any disorderly conduct, illegal activity, or violation of local or state law will result in immediate event termination and forfeiture of all payments and deposits. Complimentary setup time includes 2 hours before the event and 1 hour after the event for wrap-up. Any additional use of the Venue outside the scheduled rental hours will incur overtime charges, billed in 30-minute increments at $60 per increment, unless otherwise agreed in writing. Guests, vendors, or belongings remaining in the Venue after the end time will trigger overtime charges. Venue reserves the right to contact law enforcement and deny future bookings for serious or repeat violations. Venue not
responsible for lost, stolen, or left-behind items. Items left longer than 24 hours are discarded. Venue not responsible for accidents, theft, or damage to vehicles in the parking area. No animals allowed except ADA-certified service animals (no emotional support pets). No firearms, weapons, or fireworks permitted.
3. Deposit & Payment Terms
A $250 security deposit is required to reserve and secure your event date. Your reservation is not guaranteed until the deposit has been received and confirmed by Social Hall. Full event payment must be completed before access to the Venue is granted. No event may begin until all required payments have cleared in full. In the event of a cancellation:
• Cancellations made more than 6 months in advance will receive a full refund of the security deposit.
• Cancellations made within 3 months of the event will result in a non-refundable deposit, which may be transferred once toward another event scheduled within the next 12 months.
• Cancellations made within 50 days of the event are non-refundable & non-transferable.
Exceptions may be considered only in serious, verifiable circumstances such as hospitalization, medical emergencies, or other uncontrollable events,
subject to management review, documentation, and approval. A 4% processing fee applies to all credit or debit card payments. This fee is charged by the third-party payment processor and not retained by the Venue. Venue reserves the right to deny future rentals to any Client or group found in violation of these terms.
4. Smoking, Vaping & Substance Use
Absolutely no smoking, vaping, or use of any illegal substances (including but not limited to e-cigarettes, cannabis, THC products, recreational
drugs, or controlled substances of any kind) is permitted anywhere inside the Venue, including restrooms, entryways, storage rooms, or within 25 feet of building entrances. This policy applies to guests, hosts, vendors, and all event participants without exception. No drug paraphernalia, THC vapes, edibles, or any similar products are permitted on the premises, regardless of state legalization status — the Venue is a drug-free and smoke-free property. Violation Fine: An automatic $750 fine per incident will be charged, plus all related cleaning, deodorizing, or repainting expenses, and any professional remediation required to remove odor or residue. Immediate Termination: any discovery of smoking, vaping, or drug use may result in immediate termination of the event and forfeiture of all rental fees, deposits, and payments, with law enforcement notified if necessary. Venue reserves the right to deny future rentals to any Client or group found in violation of this policy.
5. Food & Beverage Policy
Social Hall Venue does not provide, prepare, or serve food or beverages of any kind. Clients may bring food and drinks from licensed caterers,
restaurants, or commercially prepared sources (no homemade or unlicensed food). All food and beverages must be handled, stored, and served safely in accordance with Indiana Department of Health guidelines. Refrigeration, warming, or kitchen facilities are not provided unless otherwise specified in writing. No alcohol may be sold, exchanged for payment, or included in ticket sales or entry fees. Alcohol is permitted only for private, invitation-only events, and consumption must comply with all Indiana state laws, including prohibitions on serving minors or visibly intoxicated guests. The Renter assumes full responsibility for the conduct and safety of guests consuming alcohol. The Venue shall not be held liable for any illness, allergic reaction, food- borne illness, alcohol-related injury, or incident arising from food or beverages brought into or consumed at the event, regardless of source. Renter must designate a “Responsible Alcohol Host” onsite at all times. Highly intoxicated guests must be promptly removed from the event by the Renter. The Venue reserves the right to halt all alcohol consumption if guest behavior becomes unsafe or disruptive.
6. Damage, Cleanup & Security Deposit
The Client is fully responsible for any and all damage to the building, furniture, décor, fixtures, equipment, or flooring caused by the Client, guests,
vendors, or anyone associated with the event. This includes (but is not limited to): broken furniture, damaged tables or chairs, scratched floors, damaged walls, missing equipment, or stains from food, drinks, or decorations. A refundable security deposit may be required prior to the event. The Venue reserves the right to withhold part or all of this deposit to cover damages, excessive cleaning, extended use, overtime, or any violation of Venue policies. Normal cleanup requires that the Client: Remove all personal belongings, decorations, and rented items; Bag and tie all trash, placing it in designated bins; Leave tables, chairs, and equipment in clean, safe, orderly condition. Excessive messes, including but not limited to spills, food residue, trash left behind, glitter, confetti, or any adhesive residue, will result in a minimum $100 cleaning fee, with higher charges as necessary for professional cleaning or repair.
STRICT WALL POLICY:
Nothing may be taped, stapled, nailed, pinned, screwed, glued, or otherwise attached to any wall, surface, ceiling, door, or fixture — under any circumstances. This includes command hooks, poster tape, wall putty, painter’s tape, or any other mounting material. Violation Fine: Automatic $250 fine, plus the full cost of repainting, patching, or repairs required to restore the affected area. The Client understands that the Venue’s staff will document the condition of the space before and after each event, and any damages or violations may result in forfeiture of the full security deposit and additional billing if costs exceed the deposit amount.
7. Decorations & Prohibited Items
Allowed:
• Simple tabletop décor, freestanding items, and small centerpieces that do not produce smoke, flame, or residue.
• Use of painter’s tape or other non-marking adhesive is permitted only with prior written approval from Venue management and must be fully removed after the event.
• All décor items must be fire-safe, clean, and leave no residue or markings on furniture or flooring.
Prohibited:
• Glitter, confetti, sequins, fake snow, rice, flower petals, or similar loose materials that scatter or stain surfaces.
• Any use of staples, nails, tacks, screws, thumbtacks, push pins, adhesives, or command hooks on walls, ceilings, windows, or doors.
• Ceiling tape, streamers, open flames, candles, fog or smoke machines, dyes, paints, or any materials that stain, melt, or drip.
• Nothing may be attached, taped, glued, or hung on the walls, ceilings, mirrors, or fixtures under any circumstances.3
Fines & Damages: Any violation of these décor or wall rules will result in an automatic $250 fine, plus the full cost of repairs, repainting, or professional cleaning. Balloon removal from ceilings or light fixtures may incur an additional $50 fee per incident. Excessive messes or materials left behind may result in loss of security deposit and additional charges for staff cleanup or repairs.
8. Equipment & Safety
All furniture, décor, fixtures, and electronic equipment must be used responsibly and only for their intended purpose. Prior to each event, the Client or designated representative will be informed and instructed on the proper and safe use of all items within the Venue, including tables, chairs, lighting, displays, and décor elements. The Client acknowledges that they have been shown, explained, and understand how to safely handle, move, or operate all items provided by the Venue. Children must be supervised by adults at all times. Running, rough play, climbing, or unsupervised activity is strictly prohibited anywhere in the Venue. Standing, sitting, or climbing on furniture, tables, chairs, or fixtures is not allowed under any circumstances. The Client assumes full responsibility for any injury, accident, or damage caused by improper use, negligence, or unsafe behavior by guests, children, or vendors. The Venue and its staff shall not be held liable for any injuries or damages resulting from the misuse, movement, or alteration of furniture, décor, lighting, or equipment. DJ equipment, speakers, and electrical devices must comply with Venue power limits. Subwoofers, fog machines are not permit
9. Liability & Indemnification
The Client fully understands and agrees that they are personally responsible for the conduct, actions, and safety of all guests, vendors, and participants attending their event. The Client agrees to release, indemnify, defend, and hold harmless Closefit LLC d/b/a Social Hall, its owners, members, employees, representatives, contractors, and agents from and against any and all claims, damages, losses, liabilities, costs, or expenses (including attorney’s fees and legal costs) arising directly or indirectly from the Client’s event, including but not limited to:
• The actions, negligence, or omissions of the Client, their guests, vendors, or contractors;
• Any injury, illness, allergic reaction, or death arising from food, beverages, or alcohol consumed on the premises;
• Any damage to property, fixtures, or equipment belonging to the Venue or third parties;
• Any violation of this Agreement, Venue rules, or any Town of Dyer, Lake County, or State of Indiana law or ordinance;
• Any claim or demand brought by an attendee, guest, or vendor related to the Client’s event or use of the premises.
The Client acknowledges and agrees that Closefit LLC d/b/a Social Hall is not responsible for lost, stolen, or damaged personal property, and assumes no liability for any injury, accident, or loss resulting from unsafe or negligent acts by the Client, guests, or vendors.
This indemnification shall survive the termination or completion of the event and shall be binding upon the Client and all attendees.
10. Surveillance & Security Recording
The Venue utilizes security cameras for safety, monitoring, and property protection. By signing this Agreement, the Client acknowledges and consents to the use of audio-free security video recording in all common areas of the Venue. These recordings may be reviewed by Venue management or law enforcement if needed for safety, incident documentation, or rule enforcement. The Client agrees to inform all guests and vendors that security cameras are in use. No expectation of privacy is created in any area monitored by cameras.
11. Force Majeure
The Venue shall not be held liable for any cancellation, interruption, or failure to perform its obligations under this Agreement due to circumstances beyond its reasonable control, including but not limited to severe weather, natural disasters, power outages, utility failures, acts of God, government orders, public health emergencies, fire, flood, civil disturbances, or other unforeseen events. In the event such circumstances occur, the Client’s booking may be rescheduled once within 12 months of the original date at no additional charge, subject to Venue availability. Refunds will not be issued for cancellations caused by events outside the Venue’s control.
12. Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the State of Indiana.
Any dispute, claim, or legal action arising out of or relating to this Agreement, the Venue, or the event shall be brought exclusively in the courts of Lake
County, Indiana, and both parties hereby consent to the jurisdiction and venue of those courts.
13. Photo & Marketing Release
The Client grants the Venue permission to photograph event setups, décor, and general room arrangements for marketing, advertising, and promotional use, including on websites, social media, and print materials. Guests will not be individually identified without separate consent, and close-up photos of guests will not be used unless given express permission. The Venue will never post images containing sensitive personal information. The Client may opt out of marketing photography by submitting a written request prior to the event date.
14. Entire Agreement
This Agreement constitutes the entire understanding between the Client and Closefit LLC d/b/a Social Hall and supersedes all prior discussions,
negotiations, or representations, whether oral or written.
No verbal statements or promises shall be considered valid or binding.
Any modification or amendment to this Agreement must be in writing and signed by both the Client and an authorized representative of the Venue
15. Acknowledgment & Signature
Any payment submitted to Closefit LLC or any of its DBA brand names, once confirmed by the business via text message or email, including a security deposit of any amount, shall constitute full acceptance of this Rental Agreement and all associated terms and conditions. No additional signature is required for this Agreement to be legally binding and enforceable.
The Client (Renter) acknowledges and agrees to the following:
They have read, understood, and fully agree to all terms, conditions, and policies outlined in this Agreement.
• They accept full responsibility for all fees, fines, damages, and conduct of guests, attendees, and vendors during their event.
• They are at least 21 years of age and legally authorized to sign and enter into this Agreement.
• They understand that deposits may be refunded, transferred, or forfeited depending on the timing of cancellation.
• They acknowledge the strict No-Smoking / No-Vaping / No-Drug Policy and agree to the associated $750 fine and penalties for violations.
• They assume full responsibility for any damage, loss, personal injury, or violation occurring during or as a result of their event.
• They understand that electronic signatures are legally binding and enforceable under applicable state and federal laws.
Effective Date: This agreement becomes effective on the date payment is submitted and confirmed.
If you have any questions or concerns regarding to this agreement please contact us at 219-777-04-02